Privacy Policy

Effective Date: 02/10/2024

At Wey Valley Football Club (referred to as “we”, “our”, or “the Club”), we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard the personal data of players, coaches, members, parents, volunteers, and visitors to our website or events.

1. Information We Collect

We may collect and process the following personal information:

Contact Information: Name, address, email address, and phone number.
Player Information: Date of birth, gender, medical conditions, emergency contact details, and team affiliation.
Parental/Guardian Information: Contact details for players under the age of 18.
Membership and Participation Information: Details of memberships, attendance records, and involvement in club activities.
Financial Information: Payment details for membership fees, event participation, or merchandise purchases.
Photographs and Videos: Images and videos taken during matches, training sessions, or events.
Website and Social Media Data: Information collected via our website or social media platforms, including IP address, browser type, and browsing patterns.

2. How We Use Your Information

We use the information we collect for the following purposes:

To manage club memberships and participation in football activities.
To communicate with members, players, parents, and guardians about club events, news, fixtures, and other relevant information.
To comply with league, tournament, or association regulations.
To manage health and safety, including recording any medical conditions for emergency use.
To administer financial transactions, including membership payments and donations.
To share updates on club achievements, events, or match reports on our website and social media platforms (with appropriate consent for images/videos).
For legal and regulatory purposes, such as reporting injuries, safeguarding concerns, or fulfilling insurance obligations.

3. Sharing Your Information

We may share your personal data with:

Football Governing Bodies: For registration, competition entry, or compliance with regulations (e.g., local football leagues, FA).
Coaches and Team Managers: To manage training, matches, and player welfare.
Medical Professionals: In case of medical emergencies during club activities.
Service Providers: Such as payment processors or website hosting providers, who assist in the operation of our club.
Event Organizers: For tournaments or other external events where player participation is required.

We will never sell your personal information to third parties.

4. Data Security

We take the security of your personal data seriously. We use a combination of physical, technical, and administrative measures to ensure that your information is protected from unauthorized access, use, or disclosure.

5. Data Retention

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for legal, accounting, or reporting requirements. Membership information will typically be retained for [X years] after a player or member leaves the club unless a longer retention period is required by law.

6. Your Rights

You have the following rights regarding your personal information:

Access: You can request access to the personal data we hold about you.
Correction: You can ask us to correct any inaccurate or incomplete information.
Deletion: You can request that we delete your personal data under certain circumstances.
Objection: You have the right to object to certain uses of your personal data, such as direct marketing.
Consent Withdrawal: If we rely on your consent to process your data, you can withdraw that consent at any time.

To exercise any of these rights, please contact us at info@wvyfc.org.

7. Children’s Privacy

For members under the age of 18, we require parental or guardian consent to collect and process personal data. We do not knowingly collect personal information from children without this consent. Parents or guardians have the right to access and manage their child’s personal information.

8. Photography and Media Consent

We may take photographs or videos during club activities to promote the Club on our website, social media, or local press. We will seek consent for the use of images for players under the age of 18 from parents or guardians.

If you do not wish to have your or your child’s image used, please notify us at info@wvyfc.org.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and communicated via email where appropriate. Please review this policy periodically to ensure you are aware of any updates.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Wey Valley FC
[Club Address]
Email: [Contact Email Address]
Phone: [Contact Phone Number]

Mill Chase Recreation Ground, Mill Chase Rd, Bordon GU35 0EU

Wey Valley FC